Workflows - Approver Types

There are four different Workflow Approver Types available to set for each employee.

 

 

These can be configured in Ready Pay or kiosk.

 

Hierarchical Workflow Approvers - Position, Immediate (hr only)

These are workflow approvers that are based on the company organisation structure.

Hierarchical Structure in Org Chart - used for Workflows in HR3kiosk

 

When hierarchical workflow approver types are utilised, kiosk will automatically send requests to the person’s manager (the incumbent in the position the employee reports to) to action.

For example, if an employee requests leave via kiosk and their leave request workflow approver is set to either Immediate supervisor or a Position, the request will automatically send an email to the employee’s manager or the specified Position's Incumbent alerting them of the request.

 

Incumbents added to Reporting Positions are automatically added as Workflow Approvers.

Incumbents ceased in a Reporting Position are disabled as Workflow Approvers.

Approvers can also be managed manually in the Workflow Approver Validation Table.

 

Note: Hierarchical Workflow Approvers will only work when a reporting position has a single Incumbent.
If this is not the case, the employee's workflow should be set to Designated and the relevant approver selected.

 

Designated Workflow Approvers

These are workflows that rely on every employee being allocated an approver manually.

These workflows do not require the hr to be implemented.
Each approver must be manually created in the Workflow Approvers table in Ready Pay if hr is not licensed.

  1. Open Ready Pay
  2. From the Navigator go to Company Definitions > Validation Tables
  3. Click on Workflow Approvers from the left pane - this lists all existing approvers in the right pane.
  4. If you need to create an additional approver, click Add New, type in a Description and browse for the new approver. Click OK to save.

Workflow Approvers list - displaying details of one approver

 

Departmental Workflow Approvers

These are workflows that are based on Department approvers.

These workflows do not require hr to be implemented, but do require an approver to be linked to all departments that have an employee link.

Like Designated Approvers, Department Approvers are created manually using the same process.

They are then linked to the Departments they are responsible for in the Ready Pay Department table.

For example:

 

Return to Automated Workflows

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